Executive Assistant
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Job Description
Executive Assistant supporting NIVA Health's HR and Executive Team in a remote capacity. Manage executive functions and enhance productivity through excellent organizational skills.
Responsibilities:
- Serve as the primary point of contact among executives, employees, clients, and external partners.
- Manage and prioritize information flow effectively and accurately.
- Oversee calendars, scheduling and organizing meetings.
- Coordinate travel and accommodation arrangements.
- Prepare and maintain weekly, monthly, and quarterly reports.
- Format and draft internal and external communication materials, including memos, emails, and presentations.
- Record and maintain minutes during meetings.
- Screen phone calls and manage correspondence.
- Purchasing and facilitating delivery of equipment to new and existing team members.
- Perform additional duties as assigned by management.
Requirements:
- Have proven experience as an Executive Assistant, Personal Assistant, or similar role.
- Are proficient in Google Workspace and MS Office applications.
- Possess outstanding organizational and time management skills.
- Are familiar with office gadgets and applications (e.g., e-calendars and copy machines).
- Communicate clearly and effectively, both verbally and in writing.
- Exercise superior discretion and confidentiality.
- Bonus Points If You:**
- Have experience supporting a leadership team or working in a similar fast-paced environment.
- Have experience in HR administration.
- Are familiar with project management tools and software.
Benefits:
- Why Join Us?**At NIVA Health, we live our Core Values—Teamwork, Resilience, Open-Mindedness, Ownership, and Positivity—every day. You’ll be joining a team that truly cares, takes pride in doing meaningful work, and supports each other while striving for excellence. Your insights will help us provide better care to more people, more efficiently.**
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