Executive Assistant to CEO – Co-Founder
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Job Description
Executive Assistant supporting the CEO of Emperia, a virtual experience platform startup. Managing people operations and daily business tasks in a dynamic environment.
Responsibilities:
- Provide high-level support to the CEO, including complex diary management, inbox prioritisation and travel coordination
- Support the senior leadership team on an ad-hoc basis across travel, recruitment, HR support and special projects
- Prepare agendas, decks, minutes and action tracking for leadership, management and board meetings
- Own people operations processes, including recruitment coordination, onboarding, offboarding, HRIS management and policy maintenance
- Manage Employer of Record (EoR) relationships and employee lifecycle processes
- Oversee company operations, including virtual office management, software tooling and subscriptions
- Support team rhythm and culture initiatives, including weekly team meetings, leadership offsites and the annual company retreat
Requirements:
- 5+ years’ experience in an Executive Assistant role, with exposure to people operations and/or business operations a plus
- Proven experience supporting a CEO or Founder in a fast-paced environment
- Experience working in startups or scale-ups, ideally within distributed, international teams
- Strong organisational and time-management skills, with the ability to manage multiple priorities simultaneously
- Demonstrated experience handling confidential and sensitive information with discretion
- Comfortable owning processes end-to-end and working autonomously
- Experience supporting people operations processes, including onboarding, offboarding and policy management
- Clear, confident written and verbal communication skills
- Comfortable working across UK and US time zones
- Strong working knowledge of Google Workspace, Slack, Canva and Notion
Benefits:
- Fully remote team
- In-person retreat with the entire Emperia team
- 33 days of annual leave, including UK Bank Holidays
- Monthly company-wide ‘Reset’ day off to switch off and recharge
- Development opportunities and funding for learning
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