Executive Assistant
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Job Description
Executive Assistant providing diverse administrative support to the Chief Managed Care Officer at City of Hope, coordinating communications and special projects in the Managed Care department.
Responsibilities:
- Provide high-level administrative support to the Chief Managed Care Officer, managing complex calendars, appointments, and travel arrangements.
- Serve as a liaison between executive leadership, internal teams, and external stakeholders.
- Coordinate meetings, including scheduling, preparation of materials, and documentation of meeting minutes and follow-up actions.
- Manage and prioritize incoming communications, including emails, phone calls, and requests for meetings.
- Draft and prepare correspondence, reports, presentations, and other documents for executive review.
- Compile, summarize, and analyze data to support executive reporting and decision-making.
- Support special projects and initiatives within the Managed Care department.
- Maintain confidential files and sensitive information with the highest level of discretion.
- Ensure smooth day-to-day administrative operations and proactively anticipate executive support needs.
Requirements:
- Minimum 2 years of post–high school education (trade, business, or professional school).
- 5+ years of executive administrative support experience, preferably supporting senior leadership.
- Advanced organizational and administrative skills with the ability to manage multiple priorities simultaneously.
- Strong proficiency in Microsoft Office and related office software.
- Excellent verbal and written communication skills.
- Preferred: Bachelor’s degree
- Experience supporting executives in healthcare, academic medical centers, or large complex organizations
Benefits:
- Comprehensive Benefits
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