Legal Administrative Assistant
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Job Description
Legal Administrative Assistant managing contract processes and documentation for Great Minds. Supporting the legal team with administrative tasks and communication related to contract activities.
Responsibilities:
- Maintain administrative contract trackers and notify the assigned Senior Paralegal of upcoming signature deadlines, expiration dates, and other key administrative milestones.
- Prepare, format, and route contract documents, signature packets, and related materials for review, approval, and execution, following established templates and procedures.
- Process requests for certificates of insurance and standard vendor registration forms, gathering and inputting required information and coordinating with requesters and carriers.
- Maintain contract repository by quickly and accurately filing executed agreements, amendments, and related documents, ensuring records are complete, organized, and readily retrievable.
- Assign and route incoming contract requests to the appropriate Senior Paralegal for review and assist with locating executed agreements as needed.
- Compile administrative data and contract metrics for recurring reports to the Senior Managing Counsel.
- Coordinate scheduling, meeting logistics, and follow-up on communications related to contract processing and internal stakeholder meetings.
- Regularly review and update contract management system records, maintaining data entry accuracy and consistency.
- Conduct internal audits of contract records and legal documentation and preparing summary reports for attorneys, as needed.
- Assist broader legal team as needed with various administrative and organizational tasks.
Requirements:
- 1+ years of experience in an administrative or coordination role, ideally supporting a legal, contracts, or compliance function.
- Demonstrated ability to manage multiple trackers and deadlines accurately.
- Experience working in contract management systems or similar databases, with the ability to learn new tools quickly.
- Clear written and verbal communication skills, with sound judgment on when to escalate legal matters.
- Ability to work independently on routine tasks while staying closely coordinated with the Senior Paralegals.
- High school diploma or equivalent required; 1+ years of relevant experience.
Benefits:
- Health insurance
- Professional development opportunities
- Flexible work arrangements
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