Operations Associate
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Job Description
Administrative Associate providing day-to-day support for the USA team at Loam Bio. Ensuring operational efficiency through scheduling, expense processing, and record management.
Responsibilities:
- Manage scheduling, correspondence, document preparation, filing, and general administrative support for the US team.
- Process expense reports, reconcile receipts, support invoice tracking, and assist with basic financial record-keeping in coordination with the Australia-based Finance team.
- Organize and maintain operational records, compliance documentation, and filing systems relevant to US business activities.
- Book travel, prepare itineraries, schedule meetings, and coordinate logistics for conferences, trade shows, and team events as needed.
- Coordinate with vendors and suppliers to support US operations, manage incoming mail and deliveries, assist with employee onboarding logistics and recordkeeping.
Requirements:
- Associate's or Bachelor's degree in Business Administration or a related field (or equivalent experience).
- Minimum 1–2 years of experience in an administrative or office support role.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- High proficiency in Google Workspace (Docs, Sheets, Calendar, Drive).
- Comfortable and experienced using collaboration tools such as Slack and Notion.
- Ability to work independently while maintaining clear communication and alignment with stakeholders.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
- Experience working in agriculture, climate tech, or sustainability (desirable).
- Familiarity with expense management platforms (e.g., Airwallex, ApprovalMax, Dext) (desirable).
- Experience coordinating across multiple time zones (desirable).
- Interest in carbon markets, soil health, or microbial technology (desirable).
Benefits:
- None specified
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