Payroll Specialist
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Job Description
Payroll Specialist managing Polish payroll calculations, HR data, PPK, and statutory reporting. Supporting employees while ensuring compliance with labour, tax, and social insurance regulations.
Responsibilities:
- Maintain and supervise the accuracy of HR and payroll data used for salary calculations
- Prepare payroll lists and calculate remuneration for employees and contractors, including allowances, benefits, and deductions
- Administer Employee Capital Plans (PPK), including calculating contributions and preparing settlements
- Prepare and electronically submit settlement documents, declarations, and reports to the Social Insurance Institution (ZUS), Tax Office, PFRON, and other institutions
- Respond to employees’ questions and complaints regarding calculated remuneration
- Issue employment and employment relationship certificates at employees’ requests
- Monitor changes in labour law, social insurance regulations, and personal income tax regulations, and apply them in practice
Requirements:
- At least 10 years of professional experience in HR and payroll
- Very good knowledge of labour law, social insurance regulations, personal income tax, and settlement procedures with ZUS, the Tax Office, and PFRON
- Practical experience in calculating remuneration for employees and contractors
- Good command of English, enabling fluent communication in a professional environment and work with documentation
- Very good knowledge of Microsoft Office, particularly Excel
- Accuracy, diligence, and a strong sense of responsibility
- Ability to organise work independently and meet deadlines
- Strong communication skills
- Ability to maintain confidentiality
- Analytical approach to problem-solving
Benefits:
- Private health insurance
- Sports benefits
- Comprehensive Mental Health Program
- Free English lessons (online)
- Local language courses
- Paid time off
- Maternity leave support
- Referral program rewards
- Upskilling, internal workshops, and participation in professional conferences and corporate events
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