People and Capability Coordinator
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Job Description
Human Resources Coordinator providing operational support in HR, L&D, and recruitment processes. Ensuring smooth HR operations, employee engagement, and continuous improvement initiatives.
Responsibilities:
- Manage HR systems and backend workflows, ensuring accuracy, integrity, and completeness of employee lifecycle data (onboarding, changes, offboarding).
- Maintain and update employee records and support employee lifecycle data management and reporting for People & Capability insights.
- Handle HR, Learning & Development, and Payroll-related queries, escalating when required.
- Administer and support reward and recognition programs, including facilitation, system uploads, certificate preparation, and record management.
- Administer employee surveys, support engagement initiatives, and follow up on engagement outcomes and action items.
- Prepare HR reports and summaries to support engagement, workforce insights, and operational decision-making.
- Handle HR, Learning and Development, and Payroll queries, escalating when necessary.
- Administer reward and recognition programs (e.g., Employee of the Month, Star Awards).
- Create HR documentation including offer letters, letters of variation, and correspondence.
- Assist with system access and password resets.
- Support the seamless conversion of casual frontline factory staff to permanent roles in collaboration with the Talent Advisor Graduate.
- Draft job advertisements based on approved role descriptions and manage the full candidate lifecycle, including resume collection, shortlisting, interview coordination, reference checks, and employment agreements.
- Conduct visa eligibility checks (VEVO) and ensure compliance with employment requirements.
- Ensure all new starter documentation is completed accurately, and payroll information is provided in a timely manner.
- Lead recruitment for Factory Team Leader roles, including expressions of interest, interviews, and offer management.
- Administer induction sessions and Learning and Development programs, ensuring proper scheduling, communication, and resources.
Requirements:
- 5+ years’ HR generalist or HR coordination experience.
- Strong experience in HR systems and HRMS administration (BambooHR ideal; ADP and Kronos exposure highly regarded).
- Proven experience in employee lifecycle data management and HR reporting.
- Highly developed communication and stakeholder management skills.
- Hands-on administrative and coordination experience across HR, recruitment, and engagement activities.
- Strong organizational, planning, and prioritization skills.
- Customer-focused, proactive, and able to work independently under pressure.
Benefits:
- Work from home Monday to Friday | 5:30 AM to 2:30 PM (Manila Time)
- Will follow AU Holidays
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