People Operations Specialist
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Job Description
People Operations Specialist supporting day-to-day operations of a global team at Podean. Ensuring smooth coordination and operational support across the employee lifecycle.
Responsibilities:
- Maintain and organize People systems, workflows, shared documentation, and internal records, ensuring data accuracy, completeness, and consistency across trackers.
- Track and support key people processes such as performance reviews, training participation, handbook updates, and acknowledgements
- Send reminders, follow-ups, and status updates to help teams stay on track with company-wide initiatives
- Support full-cycle recruitment for junior to mid-level roles, primarily through coordination and operations, including interview scheduling, candidate communications, and logistics across time zones.
- Maintain candidate tracking and ensure recruiting processes remain organized and efficient
- Coordinate equipment provisioning, access setup, swag ordering, inventory tracking, and asset recovery
- Coordinate onboarding and offboarding processes, ensuring employees have a smooth and welcoming experience from start to finish
- Support employee programs and culture initiatives such as global calls, learning rollouts, engagement activities, and virtual events
- Assist with travel and hotel bookings for team events, leadership meetings, and in-person gatherings
Requirements:
- 2–3+ years of experience in HR Generalist, HR Operations, People Operations, HR Administration, Recruitment Coordination
- Demonstrated experience supporting full-cycle recruitment, particularly for junior to mid-level roles, including interview scheduling, candidate coordination, and recruitment tracking
- Strong background in HR data administration, including maintaining employee records, trackers, and HR databases with a high level of accuracy
- Excellent organizational skills and attention to detail, particularly in handling confidential and regulated employee information
- Proven ability to manage multiple priorities, meet deadlines, and follow through consistently in a fast-paced environment
- Clear, professional written and verbal communication skills, with experience coordinating across stakeholders and departments
- Hands-on experience using HR systems and tools such as Google Workspace, Slack, Zoom, HRIS, ATS, or similar platforms
Benefits:
- Competitive compensation aligned to experience and market benchmarks
- Remote-first flexibility - work from anywhere, with trust and autonomy
- Global collaboration - working with experts across regions and time zones
- Career growth and development - opportunities to evolve as we scale
- 5-Year Sabbatical + Travel Stipend - After your 5-year anniversary, take a fully paid month-long sabbatical, plus a travel reimbursement to make your experience restorative and inspiring
- Positive-energy culture - grounded in respect, inclusion, and accountability
- Meaningful impact helping some of the world’s most progressive brands grow
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