Personal and Executive Assistant
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Job Description
Personal and Executive Assistant who thrives in fast-paced environments. Liaising with the CEO to ensure organization, focus, and energy in a 100% remote role.
Responsibilities:
- Act as liaison between the CEO and internal/external teams.
- Prioritize and delegate tasks effectively.
- Optional paid travel 1–2 times per year to events or client visits.
- "Manage up" with kindness, firmness, and professionalism.
- Anticipate needs and manage day-to-day workflows.
- Manage and pre-read emails, flagging key priorities.
- Track meetings, deadlines, and upcoming commitments.
- Coordinate and maintain a fast-paced calendar.
- Embrace a strong, sometimes intense working style with grace and good humor.
- Help create structure around the CEO’s role and routine.
- Provide full personal and administrative assistance, including travel arrangements and gift planning.
- Offer strategic support and orient the CEO on what needs attention.
Requirements:
- 5+ years as a high-level remote Executive/Personal Assistant.
- Proven experience supporting C-level executives.
- Ability to anticipate needs and plan ahead.
- Strong personality with emotional strength.
- Comfortable challenging or pushing back when needed.
- Patient, fast-paced, and highly organized.
- Calendar and inbox management.
- Task prioritization and delegation.
- Strategic thinking and planning.
- Written and verbal communication.
- Time management and follow-up.
- Workflow optimization.
- Empathetic and sociable.
- Assertive and proactive.
- Detail-oriented and accurate.
- Reliable and trustworthy.
- Discreet and emotionally intelligent.
- Thick-skinned with a sense of humor.
- Energetic yet grounded.
- Comfortable with tech and curious about AI tools.
Benefits:
- Competitive salary.
- Paid Time Off and holiday pay (where applicable).
- Annual Bonuses.
- 100% remote/home-based position.
- Full-time, long-term career opportunities.
- Parental Leave.
- Professional development and training.
- Dedicated team support.
- Alignment with our clients' core values.
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