Personal Assistant to Executive Management
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Personal Assistant supporting executives at a leading Swiss real estate education firm. Engaging in diverse tasks from client interaction to travel coordination.
Responsibilities:
- Coordination: Act as the interface with business partners, clients and service providers — both written and verbal
- Communication: Draft, prepare and respond to e-mails (including on behalf of executive management)
- Scheduling: Arrange and coordinate meetings and events (in-person and online via Zoom, etc.)
- Standard Operating Procedures (SOPs): Structure and optimize internal processes and create clear documentation so team members can execute tasks efficiently, consistently and transparently
- Document management: Organize and provide training materials, contracts, certificates, etc.
- Travel planning: Book flights, hotels and restaurants (including attention to membership programs such as miles, points and upgrades)
Requirements:
- You are a digital native: tools like Google Workspace, Notion, ChatGPT & Co. are second nature to you
- Very good English and German skills, spoken and written
- You are a communicative person and proactively engage with others
- You act proactively, focus on solutions rather than problems, and working independently is natural for you
- You are passionate about what you do — and willing to occasionally go above and beyond outside regular working hours when it matters
- Reliability and a hands-on mentality are not empty phrases for you, but a matter of attitude
- Experience in a similar role is an advantage but not required
Benefits:
- 100% remote position with high flexibility
- Work in an international environment
- Exciting projects with leading minds in the real estate industry
- Regular team days / workations — e.g., at our home base on Lake Constance or winter trips to sunny destinations such as Dubai
Similar Jobs
Executive Assistant – CEO
Executive Assistant supporting the CEO at Ontinue, a provider of AI-powered managed security services. Managing schedules, logistics, and administrative tasks for executive leadership team.
Executive Assistant – Senior Executive Support
Executive Assistant supporting the CTO of an AI company in the legal space. Managing operations, logistics, and communication with a focus on optimization and autonomy.
Medical Virtual Assistant, Bilingual – Creole & English
Bilingual Medical Virtual Assistant providing administrative support to a US healthcare practice. Coordinating patient care and supporting telehealth operations remotely.
Executive Assistant, Global Automotive
Executive Assistant providing administrative and operational support to senior leaders at Assurant. Managing calendars, travel, and communications in a digital work environment.
Virtual Assistant – Tennis Industry
Virtual Assistant managing projects and tasks for clients in the tennis industry. Remote position with the potential for flexible hours and growth opportunities.
Executive Assistant
Executive Assistant managing administrative tasks for the EMEA Vice President at Augusta Life Sciences. Ensure efficient functioning of executive operations within Advanced Diagnostics.
Executive Assistant
Executive Assistant supporting the Head of Kardex Autostore located in Switzerland while based in Portugal. Responsible for comprehensive executive support and coordination of global communications and events.
Virtual Assistant – Operations & Administration Support, Healthcare
Providing administrative and operational support across multiple healthcare entities in Australia. Managing document control, SOPs, billing support, and compliance-driven tasks.
Executive Assistant, AI-Savvy
Executive Assistant managing executive communications, documents, and operations in a remote setting. Seeking a tech-savvy individual to optimize workflows using AI tools and Microsoft 365.
Digital Assistant – Sales Support
Digital Assistant supporting a fast-paced NYC sales team focused on data management and Excel reporting. Responsibilities include administrative support, data organization, and quality control.
Executive Assistant – Chief Sales Officer
Executive Assistant to Chief Sales Officer at Lucky Strike Entertainment managing schedules and communications. Providing high-level support to ensure efficient operations in a fast-paced environment.
Legal Administrative & Client Intake Virtual Assistant
Virtual Assistant providing administrative support to legal operations while managing schedules and client communications. This role involves organizing files and assisting with document preparation in a digital environment.
Executive Assistant
Executive Assistant to the President managing administrative tasks and supporting Evergreen initiatives. Requires technology proficiency and commitment to environmental advocacy in a fast-paced environment.
Medical Virtual Assistant – Front Desk, Patient Scheduling Support
Medical Virtual Assistant providing front desk and patient scheduling support for a growing physical therapy practice. Aiming to enhance patient experience and operational efficiency in a remote role.
Personal Assistant to C-Level Executives
Personal Assistant supporting C-level executives in administrative and household tasks. Requires multitasking, discretion, and flexibility for travel and personal support.
Executive Assistant
Executive Assistant providing high-level support to the executive team in a fully remote environment. Responsible for calendar management, travel logistics, and operational excellence across the organization.
Executive Assistant – Content, Coordination Support
Executive Assistant providing dedicated support in managing operations and assisting with content-related tasks. Managing schedules, coordinating activities, and supporting social media efforts.
General Virtual Assistant
Virtual Assistant providing administrative support and managing tasks for clients in a remote setting. Ideal for organized and proactive individuals with strong communication skills.
Medical Virtual Assistant – LATAM
Medical Virtual Assistant supporting U.S.-based healthcare providers remotely from LATAM. Scheduling appointments, managing records, and ensuring compliance with healthcare standards.
Virtual Assistant, Excellent English Skills
Virtual Assistant role managing Google Calendar and social media tasks for Payette Forward. Requires experience in data entry, organizing, and supporting communications.