Senior Corporate Secretarial Executive
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Job Description
Senior Corporate Secretarial Executive managing Singapore corporate secretarial services for businesses and entrepreneurs. Remote Malaysia-based contractor handling client portfolios, compliance, filings, and corporate records.
Responsibilities:
- Manage a portfolio of clients and provide a full range of corporate secretarial services
- Handle company incorporations, registration of foreign branches and representative offices, and company strike-offs
- Prepare directors' and shareholders' resolutions and other corporate documents
- Handle share allotments, share transfers, and amendments to company constitutions
- Ensure compliance with the Singapore Companies Act and relevant regulatory requirements
- Conduct periodic KYC and CDD reviews, including reviews for higher-risk clients
- Manage AGM reminders and ensure timely filing of Annual Returns
- Maintain statutory registers, minutes books and corporate records
- Prepare documentation for board meetings and AGMs, including meeting minutes where required
- Act as Corporate Secretary for clients' companies where applicable
- Maintain professional relationships with clients and handle ongoing corporate secretarial matters
- Supervise and review the work of junior team members
- Support team operations and departmental automation projects
- Perform other related duties as assigned
Requirements:
- Degree holder
- Qualified Individual, such as a member of ICSA, ICAS, or CSIS
- Minimum 3 years of relevant corporate secretarial experience
- Strong knowledge of Singapore corporate secretarial practices, the Companies Act, and regulatory requirements
- Able to independently manage a portfolio of clients
- Client servicing experience would be an advantage
- Intermediate knowledge of SentroWeb
- Organised, detail-oriented and able to meet deadlines
- Comfortable working independently in a remote environment
- Strong command of spoken and written English and Mandarin, as the role involves communication with Mandarin-speaking clients
- Experience supervising or reviewing junior team members' work would be an advantage
Benefits:
- Fully remote working arrangement
- Fixed monthly contractor fee of RM 8,000 - RM 10,000
- Exposure to Singapore corporate secretarial work and international clients
- Career development opportunities
- Potential for long-term engagement, subject to performance
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