Senior Executive Assistant – Strategy and Brand Consulting
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Job Description
Executive Assistant role in a U.S. strategy and brand consulting studio. Focused on reducing founder's cognitive load and operational leverage.
Responsibilities:
- Act as the founder’s operational brain extension.
- Turning chaos into clarity
- Protecting time, attention, and priorities
- Anticipating needs before they surface
- Designing simple systems that prevent repeat confusion
- Acting with judgment, not just responsiveness
- Create leverage that does not wait for instructions.
- Full ownership of calendar, inbox, scheduling, and follow-through
- Drafting and responding in the founder’s voice with warmth and precision
- Summarizing long threads into decisions, actions, and priorities
- Preparing daily and weekly briefs outlining what happened, what matters, and what requires decisions
- Filtering noise to keep the founder operating at the correct altitude
- Convert voice notes, Slack messages, Looms, meetings, and ideas into clear, actionable tasks
- Build and manage ClickUp tasks with owners, deadlines, dependencies, and context
- Track execution across multiple parallel workstreams
- Relentlessly close loops and ensure follow-through
- Identify risks and issues before they escalate
- Prepare decision-ready options without prompting
- Make judgment calls within agreed-upon guardrails
- Liaise with strategy, design, operations, and delivery collaborators
- Maintain meeting rhythms, agendas, notes, and follow-ups
- Ensure the right information reaches the right people at the right time.
Requirements:
- Operated above their formal title
- Supported a founder, CEO, or senior leader in a fast-paced environment
- Experience as an Engagement Manager, Project Lead, Operations Generalist, Founder’s Associate, or high-judgment EA
- A strong inclination toward systems, structure, and clarity-building
- Interest in a clear growth path toward Chief of Staff–level responsibility
- Executive Assistant experience is valuable.
- Strategic or operational experience is equally valuable.
- Judgment, ownership, and learning velocity matter more than pedigree.
Benefits:
- Growth Path: Chief of Staff Track (Months 4–12)
- Running internal operating cadence
- Leading internal initiatives
- Preparing the founder for key decisions and conversations
- Representing the founder in selected meetings
- Designing dashboards, rituals, and operating rhythms
- Success looks like: You become the second brain of the business.
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