Talent Acquisition Manager
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Job Description
Talent Acquisition Manager managing recruiting systems, requisitions, analytics, and contingent workforce operations. Supporting scalable hiring processes for growing healthcare firm Knowtion Health.
Responsibilities:
- Manage approved headcount and open requisitions, verifying required approvals and documentation
- Reconcile hiring activity against approved headcount and identify discrepancies
- Track requisitions from approval through closure and resolve aging, stale, paused, or unapproved requisitions
- Support position-control and workforce-governance processes across ATS, HRIS, position-management tools, organizational structures, and workforce plans
- Own day-to-day Applicant Tracking System processes, including data integrity, job postings, candidate dispositions, workflows, templates, and compliance
- Maintain job descriptions and recruiting templates and troubleshoot workflow and data discrepancies
- Coordinate interview scheduling, candidate communications, and recruiting logistics
- Partner with recruiters, hiring managers, People Services, Finance, and other stakeholders on recruiting progress and workforce reporting
- Prepare and coordinate approved offer letters and pre-employment documentation
- Coordinate background checks, reference checks, hiring handoffs, employee-record creation, employment eligibility processes, orientation, and onboarding
- Maintain candidate contact through the confirmed start date and coordinate the transition to new hire
- Own recruiting dashboards and reports covering requisitions, aging, time-to-fill, time-to-hire, pipeline conversion, source effectiveness, offer acceptance, withdrawals, recruiter workload, and hiring trends
- Analyze and present talent acquisition, headcount, contingent workforce, and recruiting performance metrics
- Provide ad hoc workforce-planning and hiring-strategy analysis
- Coordinate contingent workforce and staffing-agency administration, including requests, submissions, starts, extensions, conversions, and offboarding
- Maintain contingent-worker rosters and records of agency terms, rates, markups, conversion provisions, tenure, and performance
- Coordinate billing reconciliation with Finance and monitor contingent-worker conversion eligibility and assignment expirations
- Support staffing-vendor processes and relationships
Requirements:
- 2+ years of experience in recruiting coordination or talent acquisition operations supporting a high-volume, multi-state, distributed workforce preferred
- 3–5 years of experience preferred
- Experience administering an ATS and producing reports
- UKG Ready experience preferred
- Experience coordinating staffing agencies, temporary labor, or contingent workforce processes
- Bachelor's degree in Human Resources or a related field required, or an equivalent combination of education and relevant experience
- Proficiency with Applicant Tracking Systems
- Must present a valid government-issued photo ID during screening and/or interviews
- Must consent to photograph capture during the screening or interview process for identity verification, security, and record-keeping purposes
Benefits:
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Short-term disability
- Long-term disability
- Bonus opportunities
- Paid holidays
- 401(k)
- Generous PTO policy
- Remote work
- Dedicated, distraction-free workspace at home
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