Virtual Administrative Assistant – Logistics, Project Coordination
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Job Description
Virtual Assistant managing logistics and project coordination for a company specializing in automated racking systems. Providing operational support and coordinating travel arrangements.
Responsibilities:
- Maintain a job log to track ongoing installation projects
- Maintain and update a quote tracking log
- Organize project documentation and notes
- Assist the owner with administrative coordination and task tracking
- Book hotel accommodations for installation teams
- Assist with scheduling travel for project work
- Coordinate project-related logistics as needed
- Contact suppliers to arrange rental equipment for installation projects
- Confirm availability and delivery timelines
- Maintain records of equipment rentals and related costs
- Work directly with the company owner to organize project activities
- Communicate occasionally with suppliers when equipment rentals are needed
- Maintain clear records and updates on project progress
Requirements:
- Fluent English and Spanish (spoken and written)
- Strong organizational and administrative skills
- Experience using Microsoft Excel and Word
- Ability to track and manage multiple projects
- Comfortable coordinating logistics and supplier communication
- Strong attention to detail
- Reliable and proactive work ethic
- Based in Latin America (Colombia preferred)
- Experience supporting construction, logistics, or operations teams
- Experience coordinating travel or equipment logistics
- Familiarity with project tracking or job logs
Benefits:
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $500 entry monthly raffle
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