Administrative Assistant, Retail Operations
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Job Description
Administrative Assistant supporting Retail Operations at Starbucks. Responsibilities include administrative tasks, calendar support, and improvement of workflow processes.
Responsibilities:
- Support administrative tasks such as budgeting, expense reporting, and general reports or other presentation materials to support functional work.
- Provide support for meetings, trainings, seminars, events, coffee tastings, and business travel for departmental partners.
- Provide calendar support to multiple leaders and/or a team.
- Support the process of onboarding/offboarding district managers including obtaining necessary computer equipment.
- Organize and maintain virtual filing system(s).
- Respond to phone calls and written requests for information.
- Research issues and gather information.
- May index records and information.
- Identify and implement processes to improve workflow, organization and communication.
- Serve as a primary point of contact to distribute material and communicate standard operating procedures.
- Respond to requests for information.
- Effectively build relationships with operational leaders.
Requirements:
- 3-5 years administrative experience
- Experience with multi-unit/multi-leader administrative support
- Ability to communicate clearly and concisely, both orally and in writing
- Ability to demonstrate attention to detail
- Proficiency in Microsoft Word, Excel, Access, PowerPoint, Outlook and Microsoft Teams
- Advanced knowledge of office procedures and general office equipment
- Ability to build trust based and collaborative relationships with cross functional partners
- Ability to make recommendations on changes in approach, concepts, and the design of solutions as a member of a team
- Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment
- Ability to handle confidential and sensitive information
Benefits:
- Tuition reimbursement
- Health coverage with a variety of plans to choose from
- Stock & savings programs like our Future Savings plan and Bean Stock
- Flexible scheduling
- Opportunities for paid time off
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