Administrative Assistant – Sales
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Administrative Assistant providing support to executives within Sales organization in a remote work environment. Join a dynamic team delivering exceptional administrative support across multiple time zones.
Responsibilities:
- Manage calendars for multiple Vice Presidents, ensuring accurate scheduling and prioritization.
- Coordinate travel arrangements, including booking, creating itineraries, and confirming logistics.
- Prepare and reconcile expense reports in a timely manner.
- Source products and services, create purchase requisitions, and process invoices for payment.
- Conduct research and prepare reports, maintaining strict confidentiality with sensitive information.
- Maintain administrative systems, including distribution lists, organizational charts, and related resources.
- Update and manage Salesforce Chatter groups to support team communication.
- Assist with planning and execution of company events and conferences.
- Collaborate with peers to address requests and inquiries from the executive team.
- Provide backup support to other Administrative Assistants when necessary.
- Execute special projects and tasks assigned.
Requirements:
- High school diploma or general education degree (GED) required.
- Associate degree in Business Administration preferred.
- 3+ years’ experience as an Administrative Assistant.
- Excellent time management and interpersonal skills.
- Strong written and verbal communication skills.
- Project management experience.
- Solid organizational skills with the ability to multi-task.
- Comfortable with routinely shifting demands.
- High degree of attention to detail.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint), Adobe Acrobat, and social media web platforms.
- Experience with Salesforce and Chatter a plus.
Benefits:
- As a part of the total compensation package, this role may be eligible for a bonus.
- Health insurance
- Flexible work arrangements
- Professional development opportunities
Similar Jobs
Freelance Administrative Assistant – Executive Assistant
Administrative Assistant/Executive Assistant providing support for business management consulting. Responsible for scheduling, correspondence, and project management in a remote setting.
Project Management, Administrative Assistant – Light Bookkeeping Focus
Virtual Assistant supporting operations for innovative scientific research and development company. Role involves project coordination, admin support, and light bookkeeping.
Administrative Assistant, Latin American Regenerative Ranching and Agriculture
Administrative Assistant performing various administrative tasks for R2A projects in Latin America. Supporting operational processes and communications to ensure project success.
Administrative Coordinator
Administrative Coordinator providing daily operational and administrative support to ensure efficient internal systems in a mission-driven workplace. Serving as a liaison across departments and supporting organizational workflows.
Senior Administrative Assistant, JCC Strategic Initiatives – Operations
Senior Administrative Assistant providing administrative support for JCC Strategic Initiatives & Operations. Managing team communications, facilitating meetings, and collaborating with various stakeholders.
Accounting & Administrative Associate, QuickBooks, US GAAP
Accounting Associate managing bookkeeping and financial reporting for US-based clients. Communicating directly with clients to address inquiries and support operational needs.
Clinical Administrative Specialist
Clinical Administrative Specialist providing back office support for a mental health company via remote telehealth platforms. Verifying eligibility and managing client onboarding and records management.
Administrative Assistant
Administrative Assistant at Succession Resource Group facilitating communication and project management. Supporting client interactions and team collaboration within a succession planning consultancy, primarily in the US.
Accounting, Administrative Coordinator
Administrative & Accounting Assistant coordinating projects for succession planning consulting firm. Ensuring communication efficiency and managing financial records in a fast-paced remote environment.
Administrative Assistant – Coordinator
Coordinate custom order inquiries, manage customer communication, and facilitate order processing efficiently. Play a key role in guiding customers through the custom production pipeline.
Administrative Assistant
Administrative Assistant supporting Executive Directors and managing complex scheduling and operations. Join Amgen to contribute to its mission of serving patients with serious illnesses.
Administrative Assistant
Administrative Assistant Specialist supporting operations at a fully remote engineering consulting firm. Managing administrative tasks and team coordination across various projects and initiatives.
Deployment Workstream Lead – Administrative Specialist, VA EHR
Deployment Workstream Lead managing EHR system implementation for GDIT. Overseeing planning, execution, and coordination of workstreams during deployment phases with diverse stakeholders.
Administrative Assistant
Administrative Assistant providing high-level support to the Marketing Department at Sequoia Ecological Consulting. Responsible for project coordination, document preparation, and operational support for business development activities.
Administrative Specialist
Administrative Specialist assisting with operations, marketing, and business development tasks. Working as part of ZRG Partners' Operations team to improve systems and support executive searches.
Healthcare Administrative Assistant
Healthcare Administrative Assistant for mobile physical therapy services conducting administrative and clinical tasks. Support older adults with documentation and patient communication.
Admin Assistant – Talent Development
Talent Development Administrative Assistant coordinating training logistics and supporting the Talent Development team. Engaging in administrative tasks and managing training programs for TDS Telecom.
Administrative Assistant
Administrative Assistant providing administrative support for the sales team and assisting with special projects. Liaising with clients and ensuring efficient processing of business packages.
Medical Virtual Assistant, Front Desk, Admin Assistant
Medical Virtual Assistant supporting administrative and front desk functions in a healthcare environment. Focusing on patient communication, call management, appointment scheduling, and telehealth support.
Administrative Coordinator
Administrative Coordinator supporting the Department of Anesthesiology at UAMS. Coordinating faculty hiring and managing administrative functions for a team of over 50 faculty members.