Billing Coordinator
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Job Description
Billing Coordinator managing client portfolios, electronic invoicing, and billing compliance for Fish & Richardson, a global intellectual property law firm. Resolving discrepancies and supporting month-end billing operations remotely in Minnesota.
Responsibilities:
- Manage assigned client billing portfolios from prebill preparation and attorney edits through invoice finalization and delivery
- Review time entries, matter details and supporting documentation for accuracy and compliance with client billing guidelines
- Coordinate with attorneys and internal teams to obtain approvals, clarify edits, and meet monthly billing deadlines
- Submit invoices through client portals and e-billing platforms, monitor status, and resolve client rejections
- Maintain accurate client, matter and billing instruction records in the firm's financial systems and tracking tools
- Perform quality-control reviews, research billing discrepancies, and respond promptly to internal and client billing inquiries
- Support month-end and year-end billing activities, reporting, audit requests, and continuous process improvements
Requirements:
- A minimum of a High School Diploma or equivalent is required
- Billing coordinator, e-billing, accounts receivable or closely related experience preferred; law firm experience strongly preferred
- Working knowledge of client billing guidelines, invoice review, electronic billing, and issue resolution
- Experience with Aderant or other legal billing system preferred
- Familiarity with LEDES formats and e-billing portals is a plus
- Proficiency with Microsoft Excel, Word, Outlook and remote collaboration tools
- Exceptional attention to detail, organization, and follow-through, with the ability to manage multiple deadlines independently
- Strong analytical, problem-solving, and professional communication skills, including discretion with confidential information
- Must be located in Minnesota
Benefits:
- Competitive pay
- Discretionary bonus opportunities
- Comprehensive medical and dental coverage
- Generous paid time off
- Tuition reimbursement
- Award-winning retirement and profit sharing plans with employer contribution
- Back-up child care
- Health and wellness initiatives
- Positive culture ranked as one of the best in the country in Vault’s 2026 law firm survey
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