Coordinator, Anesthesia Clinical – Ops Integration
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Job Description
Coordinator of Anesthesia Clinical & Operations Integration supporting planning and execution of program launches. Collaborating with various stakeholders ensuring operational readiness for anesthesia practices.
Responsibilities:
- Support the execution of anesthesia program launches and operational integrations under the direction of the Director of Anesthesia Clinical & Operations Integration.
- Coordinate site readiness activities, including staffing coordination, scheduling setup, call coverage planning, and operational workflow preparation.
- Track and manage key integration milestones to ensure readiness for Day 1 program activation, as well as maintain the Recruitment forecast tool for client-readiness.
- Coordinate logistics for pre-launch discovery, including stakeholder interviews, operational meetings, and information gathering.
- Develop meeting agendas, prepare integration materials, and maintain action-item tracking for integration workstreams.
- Support the creation and maintenance of hospital partner presentations and executive update decks that provide regular progress updates on implementation activities and program readiness.
- Assist the Director of Integration in implementing operational structures during the early phase of program activation.
- Support coordination of staffing schedules, onboarding processes, and clinical coverage structures during program startup.
- Help identify operational workflow issues, communication gaps, or administrative barriers impacting early program operations.
- Maintain integration tracking tools and readiness dashboards to monitor launch progress and stabilization activities.
- Coordinate integration activities across internal teams, including recruiting, credentialing, revenue cycle, IT, HR, compliance, and finance.
- Facilitate communication between clinical leaders and internal operational teams to ensure alignment on launch milestones.
- Assist with gathering and organizing operational data required for program launch and stabilization.
- Schedule and coordinate meetings with hospital executives, perioperative leadership, and key departmental stakeholders involved in the anesthesia integration process.
- Help organize and support hospital engagement activities, including physician introductions, meet-and-greet sessions, and recruitment events associated with new program launches.
- Assist in maintaining communication with hospital operational leaders and perioperative departments during integration activities.
- Maintain standardized integration documentation, including launch checklists, operational readiness tools, and project trackers.
- Assist in updating anesthesia integration playbooks and operational workflows based on lessons learned from program launches.
- Support documentation of operational structures and workflows to facilitate the transition to long-term operations leadership.
Requirements:
- Associate degree in Healthcare Administration, Business Administration, Nursing, or related field preferred.
- 2–5+ years of healthcare operations, physician practice management, or hospital operations experience preferred.
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