Executive Assistant
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Job Description
Support Varicent's Executive Leadership Team as an Executive Assistant, managing schedules, travel, and communications in a fast-paced environment.
Responsibilities:
- Provide administrative support to approximately 8 CE Executive Team members, including scheduling, meeting coordination, and general logistics.
- Support scheduling and coordination for CE-related meetings, including internal leadership meetings and external meetings as needed.
- Coordinate domestic and international travel for CE executives, including flights, hotels, ground transportation, and itineraries.
- Provide backup coverage for the Executive Assistant to the CEO, including scheduling support and urgent requests during absences or peak periods.
- Support logistics for executive off-sites, leadership meetings, and CE team events, including catering and onsite coordination where required.
- Assist with document preparation, data entry, correspondence, and general administrative tasks.
Requirements:
- 5+ years of experience in an administrative assistant, executive support, or operations support role.
- Experience supporting multiple leaders in a fast-paced or high-growth environment preferred.
- Post-secondary education in Business Administration or equivalent experience is an asset.
- Strong organizational and time-management skills with exceptional attention to detail.
- Comfortable managing multiple priorities and shifting deadlines.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite and expense management tools.
- Ability to handle sensitive and confidential information with discretion.
Benefits:
- Market Leading Compensation Package.
- Wellness Programs to Support Health and Wellbeing.
- Working with the latest tools and technologies in a fast-paced environment.
- Remote Work Flexibility.
- Comprehensive Employee Insurance Coverage: Medical, Dental, Vision, Life Insurance.
- Annual Time Off: Time off is provided in accordance with applicable legislative requirements.
- Global Connected Culture: Hubs in Romania, UK, US, Canada.
- Dynamic Work Culture: Thrive in our innovative and multicultural environment.
- Grow with Us: Continuous development opportunities.
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