Executive Assistant
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Job Description
Executive Assistant to the CEO at a logistics-focused company utilizing AI technology. Managing priorities, schedules, and communications for a fast-paced environment.
Responsibilities:
- Act as a trusted partner to the CEO, managing priorities, time, and information flow to maximize focus and execution.
- Own complex scheduling across time zones, balancing internal priorities with external meetings and commitments.
- Drive operational follow-through by tracking decisions, action items, and key initiatives to ensure progress doesn’t stall.
- Plan and coordinate domestic travel with precision, discretion, and flexibility.
- Support the operating rhythm of the company by helping organize leadership meetings, board prep, offsites, and company-wide updates.
- Draft, edit, and manage communications, presentations, and documents that reflect the CEO’s voice and Augment’s values.
- Serve as a primary point of contact for internal and external stakeholders, handling sensitive matters with sound judgment and confidentiality.
- Partner closely with the executive team and cross-functional leaders to keep the organization aligned and moving forward.
- Build and maintain organizational systems and processes that improve executive effectiveness and company-wide execution.
- Anticipate problems before they arise and proactively propose solutions—no task too big, no detail too small.
Requirements:
- Extremely detail-oriented, proactive, and highly organized; you build structure, systems, and processes that scale executive and organizational effectiveness.
- 4–6+ years of experience supporting a CEO or senior executive in a fast-paced, high-growth environment.
- Exceptional organizational skills with a high bar for quality; you manage multiple priorities while maintaining precision, accuracy, and follow-through.
- Strong executive presence and communication skills; you are polished, well-spoken, and able to represent the CEO and company with confidence and clarity.
- A strategic thought partner who can provide insights and recommendations backed by clear rationale, and who actively adopts modern tools—including AI—to work smarter and continuously improve how work gets done.
- Excellent written and verbal communication skills.
- Strong judgment and discretion when handling confidential and high-stakes information.
- Comfort operating in ambiguity and adapting quickly as priorities shift.
- Fluency with modern tools (Google Workspace, Slack, Notion, calendar and travel systems); quick to learn new software.
- A proactive, ownership-oriented mindset—you see what needs to be done and do it.
Benefits:
- Competitive Salary + Stock Options
- Comprehensive Health, Vision, and Dental Benefits
- Flexible PTO
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