Legal & Administration Virtual Assistant
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Job Description
Legal & Administration Virtual Assistant providing structured legal, compliance, and administrative support remotely for a company operating across Australia and New Zealand.
Responsibilities:
- Assist with preparation, formatting, and management of legal documents and contracts
- Maintain contract registers, deed registers, and key legal trackers
- Support execution workflows (drafts, versions, signatures, filing)
- Track key dates including expiries, renewals, and notice periods
- Assist with basic contract reviews for completeness and structure (non-advisory)
- Support property-related legal documentation (leases, variations, notices, correspondence)
- Assist with company secretarial and corporate administration tasks
- Coordinate document flow between internal teams, external lawyers, and advisors
- Ensure legal and property documents are correctly named, dated, and filed
- Provide day-to-day administrative support to the Legal function
- Draft professional correspondence and internal communications
- Track action items arising from legal discussions and meetings
- Maintain organized digital filing systems across:
- SharePoint / OneDrive / Google Drive
- Property and legal folders by entity and project
- Maintain clear version control and document discipline
- Support process improvements to reduce legal and administrative friction
- Assist with compliance checklists and information collation (non-judgemental role)
- Handle commercially sensitive and legally privileged information with strict confidentiality
- Maintain professional standards consistent with an in-house legal support role
Requirements:
- 3–5 years’ experience as a Legal Assistant, Legal Secretary, or Legal/Administrative VA
- Experience supporting lawyers, legal teams, or corporate advisory functions
- Exposure to commercial contracts, property documentation, or compliance work
- Experience working with Australia and/or New Zealand businesses preferred
- Proven ability to operate remotely with minimal supervision
- Strong written and spoken English
- Microsoft Word, Excel, Outlook
- PDF editing and document comparison tools
- SharePoint / OneDrive / Google Drive
- Comfortable working within structured document and filing systems
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