Operations Executive Assistant – Contractor
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Job Description
Operations Executive Assistant role at Digital Reach Agency, supporting the leadership team with project coordination and administrative tasks in a remote setup.
Responsibilities:
- Shadow leadership in meetings to capture nuanced context and convert discussions into organized project briefs.
- Manage complex scheduling, internal communications, and administrative workflows to free up leadership bandwidth.
- Maintain a single source of truth for internal documentation and agency processes.
- Build and manage project workflows in Asana, ensuring all tasks have clear owners, deadlines, and context.
- Track the progress of agency initiatives, proactively identifying bottlenecks before they delay deadlines.
- Translate verbal instructions into detailed technical or operational tasks for the broader team.
- Build and maintain advanced trackers in Google Sheets/Excel to monitor project health or agency KPIs.
- Assist in the rollout of new operational initiatives and internal process improvements.
- Perform ad-hoc research and data organization to support executive decision-making.
Requirements:
- Experience in Executive Assistance, Operations, or Project Management, with a track record of getting things done
- Advanced working knowledge of Google Sheets, with the ability to build, manage, and optimize complex spreadsheets
- Strong organizational skills and comfort managing workflows (Asana experience preferred)
- Energetic, thoughtful, and proactive, comfortable anticipating needs and next steps
- Nice to have: NYC-based
Benefits:
- Position: Contractor
- Location: Remote (US Based) with a strong preference for NYC
- Hours: Starting at 20 hours per week
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