Spanish-Speaking Administrative and Operations Virtual Assistant
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Job Description
Spanish-speaking Virtual Assistant providing administrative support for a contractor management firm. Involves tasks from receptionist duties to bookkeeping and client outreach.
Responsibilities:
- Confirm and schedule client appointments with internal accountants
- Call clients to confirm meetings and follow up on requests
- Answer and make outbound calls to Spanish-speaking clients
- Maintain and update client records and notes
- Perform general data entry and administrative support
- Assist with basic CRM or internal system updates
- Categorize expenses in QuickBooks
- Assist with reconciliations and ensuring transactions are properly logged
- Prepare data for accountants
- Send invoices to clients
- Follow up on outstanding payments and reminders
- Ensure services rendered are properly billed
- Prepare and review employee timesheets
- Flag errors or missing information
- Support payroll preparation
- Make outbound calls to existing or referred clients
- Schedule appointments for internal team members
- Request client reviews from satisfied customers
- Maintain professional and friendly communication with clients
- Create simple flyers and informational materials
- Assist with internal newsletters or client communications
- Support marketing team with overflow tasks
Requirements:
- Fluent Spanish (spoken and written)
- Comfortable speaking with clients by phone
- Strong organizational and follow-up skills
- Ability to handle administrative and repetitive tasks accurately
- Professional communication skills
- Willingness to learn internal systems and processes
- Reliable, detail-oriented, and proactive
- Experience with QuickBooks (especially expense categorization)
- Bookkeeping or accounting support background
- Payroll or timesheet preparation experience
- Marketing or basic design experience (flyers, Canva, etc.)
- Experience working with contractors, construction, or service-based businesses
Benefits:
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $300 tenure bonus every 6 months
- $500 entry monthly raffle
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