Business and Financial Action Officer – R&D Programs
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Job Description
Business Chief of Staff and Financial Action Officer supporting senior executives overseeing high-impact R&D initiatives at Intertwine Associates. Managing operations, financial data, and cross-functional coordination.
Responsibilities:
- Act as a chief-of-staff–style partner to senior executives, managing day-to-day operations, follow-ups, and priority execution
- Maintain and actively manage executive calendars, meeting agendas, decision logs, and action-item tracking
- Prepare executives for meetings by coordinating briefings, financial summaries, approvals, and background materials
- Track and manage financial actions, including budget requests, funding documents, justifications, and approval packages
- Ensure all required documentation is completed, routed, approved, and archived to enable timely next steps
- Serve as the coordination hub between leadership, finance, contracting, legal, program teams, and external stakeholders
- Monitor deadlines, dependencies, and deliverables to ensure schedules are met and risks are surfaced early
- Develop and maintain dashboards, trackers, and reports that provide clear visibility into financial status, actions, and decisions
- Support compliance with federal regulations, internal controls, and organizational policies
- Anticipate executive needs, resolve bottlenecks, and proactively drive issues to closure
- Operate with minimal guidance while balancing multiple priorities in a fast-paced, mission-driven environment
Requirements:
- Bachelor’s degree in business administration, finance, accounting, public administration, or a related field
- 5+ years of experience supporting senior leaders or executives in a government, consulting, or R&D environment
- Experience working within or alongside federal agencies, research organizations, or large regulated programs
- Demonstrated ability to manage complex schedules, approvals, documentation, and cross-functional coordination
- Strong experience handling financial data, budgets, funding documents, or resource tracking
- Familiarity with federal financial processes, internal controls, and compliance requirements
- Exceptional organizational skills with a proven ability to track actions through completion
- Excellent written and verbal communication skills for briefing executives and coordinating stakeholders
- High level of discretion and professionalism when handling sensitive information
- Ability to obtain and maintain a Public Trust clearance; U.S. citizenship or lawful permanent residency required
Benefits:
- Equal Employment Opportunity Employer
- Commitment to diversity and inclusion
- Support for federal government agencies
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