Director of Finance
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Job Description
Director of Finance managing finance and accounting functions at Qwoted. Focus on budgeting, forecasting, and financial reporting to enhance media connections with experts.
Responsibilities:
- Manage our finance and accounting function
- Maintain and update forecast documents daily, incorporating revenue and cost changes.
- Record journal entries for revenue and expense amortization.
- Track intercompany expenses and perform month-end reconciliations.
- Update budgets with actuals at month-end and share reports with management.
- Assist with creating financial models, break even analysis, and investor reporting
- Keep the Salaries and Benefits budget up to date as people changes are made
- Update the budget for all operational changes
- Maintain budget and reconciliation processes for each business vertical
- Perform monthly bank account reconciliations as part of the company's core bookkeeping cycle, recording entries in QuickBooks to ensure accurate financial statements.
- Manage banking relationships (Chase).
- Provide month-end bank balance reports to management
- Own the full accounts receivable cycle, including creating invoices from SOWs, setting up recurring billing, and cross-referencing forecasts to ensure no invoicing is missed.
- Monitor aging receivables and manage collections communications on at least a bi-weekly basis.
- Financial reporting, analyzing, and adjustments (statement requests, internal reporting, amortization of sales as needed)
- Bank account and credit card reconciliation
- Manage the full-cycle of vendor payments, including W-9 collection and proper expense allocation.
- Expense management (AMEX credit card statements, distribute for reconciliation, categorize expenses, and follow up with cardholders (as needed)).
- Coordinate and process freelancer wire payments, vendor fee categorization, and QuickBooks record-keeping.
- Prepare and distribute annual 1099’s for vendors and freelancers
- Collect and maintain W’9’s and tax filing information for payees
- Calculate and report monthly commissions due to employees.
- Communicate commission reports to recipients.
Requirements:
- 5+ years of experience in Accounting & Finance
- Proficiency in QuickBooks, Excel/Google Sheets, Bill.com, and Ramp.
- Experience with Stripe, Deel, and external procurement platforms (Ariba, Coupa, Oracle).
- Solid understanding of accrual accounting, balance sheet reconciliation, and financial statement preparation.
- Degree in Accounting, Finance or Economics (or related field)
- Advanced knowledge of 1099 compliance and IRS regulations.
- Strong analytical skills with the ability to identify discrepancies and implement solutions.
- Excellent communication and organizational skills.
- Ability to manage multiple tasks and prioritize deadlines in a fast-paced environment.
Benefits:
- health insurance
- retirement plans
- paid time off
- flexible work arrangements
- professional development
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