Internship – Recruiting and Operations Assistant
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Job Description
Recruiting and Operations Assistant Intern supporting Panaro Group’s recruiting, operations, sales, and marketing activities. Scheduling interviews, maintaining systems, and assisting with research and administration.
Responsibilities:
- Complete the recruiter training program and assist with recruiting projects
- Schedule phone and on-site interviews using Outlook and shared calendars
- Conduct initial phone screens using a structured template and accurately document notes
- Manage candidate communication, follow-ups, and scheduling logistics
- Update and maintain applicant tracking systems and internal recruiting databases
- Manage shared folders, documents, and internal files
- Assist with data entry, reporting, projects, and internal process documentation
- Support recruiters across multiple client projects with administrative tasks
- Maintain organization and accuracy across multiple systems and tools
- Assist with basic marketing tasks, content updates, material organization, and light research
- Support sales and marketing initiatives through research, list building, or data cleanup
- Maintain consistency across documents, templates, and materials
- Work closely with recruiters and firm leadership on time-sensitive, confidential work
Requirements:
- Currently enrolled in college (Business, Marketing, Communications, HR, or related field preferred)
- Strong administrative and organizational skills with high attention to detail
- Comfortable on the phone and interacting professionally with candidates and internal teams
- Strong technical skills with Microsoft Office Suite
- Experience or coursework in marketing, marketing tools, and content strongly preferred
- Able to manage multiple tasks and deadlines without constant supervision
- Professional demeanor and strong business judgment
- Must be able to handle confidential information responsibly
- Must live in Wisconsin
Benefits:
- Hands-on experience supporting real client work in a professional consulting environment
- Exposure to recruiting operations, systems, and workflows
- Training, guidance, and hands-on work sourcing and recruiting candidates
- Practical administrative, technical, and organizational experience employers actually value
- Direct mentorship and feedback from experienced professionals
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