Human Resources Coordinator
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Job Description
Human Resources Coordinator supporting recruiting, onboarding, compliance, and HRIS administration at Hinshaw & Culbertson, a national U.S. law firm. Serving employees and candidates across firm offices.
Responsibilities:
- Coordinate full-cycle recruiting activities for business professional positions, including job postings, interview scheduling, candidate communications, and applicant tracking
- Serve as the primary candidate contact throughout recruitment
- Manage new hire onboarding, including offer letters, background checks, reference verifications, pre-employment requirements, and orientation scheduling
- Prepare and distribute new hire paperwork, including I-9, W-4, tax forms, benefits materials, policies, and confidentiality agreements
- Coordinate employee orientation with HR leadership, IT, and practice group administrators
- Track training completion and maintain HRIS training records
- Assist with compliance involving federal, state, and local employment laws and regulations
- Maintain personnel files, I-9 forms, and employment records securely and confidentially
- Support administration and communication of HR policies and procedures
- Update employee handbooks and policy documentation
- Prepare and submit regulatory filings and reports, including EEO-1 reports and OSHA logs
- Coordinate internal and external audits of HR records and practices
- Respond to employment verification requests, unemployment claims, and third-party inquiries
- Serve as a first point of contact for employee questions about HR policies, benefits, payroll, and workplace matters
- Escalate complex or sensitive issues to HR management
- Coordinate offboarding, including exit interviews, firm property collection, and personnel record updates
Requirements:
- Bachelor's degree in Human Resources, Business Administration, or related field required
- Minimum of three years of experience in human resources coordination or related administrative role
- Experience in a law firm or professional services environment strongly preferred
- Working knowledge of federal and state employment laws, HR best practices, and compliance requirements
- Demonstrated experience with HRIS platforms and strong technical aptitude
- Advanced proficiency in Microsoft Office Suite
- Knowledge and experience using AI tools
- Excellent written and verbal communication skills
- Ability to interact professionally with attorneys, business professionals, and external contacts at all organizational levels
- Strong organizational and time management skills, with ability to manage multiple priorities, meet deadlines, and maintain attention to detail
- Ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment
- Resourceful and proactive problem-solving approach
- Ability to work independently and as part of a team
- Strong customer service orientation with a collaborative, solutions-focused mindset
- Must currently reside in the Eastern Time Zone of the United States
Benefits:
- Competitive compensation
- Flexible benefits program
- Generous 401(k) plan
- Commitment to diversity, equity, and inclusion
- Reasonable accommodations for individuals with disabilities
- Supportive environment encouraging work-life balance
- Career development
- Professional growth
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