Administrative Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Entry-Level Administrative Assistant supporting healthcare innovation at Medecision. Organizing schedules and travel arrangements for executives in a remote-first environment.
Responsibilities:
- Assist with calendar management, scheduling meetings, and coordinating logistics for executives.
- Support domestic travel arrangements including booking flights, hotels, and preparing travel itineraries.
- Help prepare and organize expense reports to ensure timely reimbursement.
- Organize shared files and maintain electronic documents for easy team access.
- Support the creation of presentations and correspondence, working with colleagues and vendors as needed.
- Assist with meeting and event coordination including booking rooms, managing invites, and preparing agendas and notes.
- Follow administrative policies and procedures to maintain smooth office operations.
- Help with basic project coordination and special assignments as they arise.
- Handle confidential information professionally and with discretion.
Requirements:
- Bachelor’s degree or equivalent experience preferred but not required.
- 0-2 years of administrative or office support experience, internships, or relevant coursework will be considered.
- Proficiency with Microsoft Office tools (Word, Outlook, PowerPoint, Excel) and willingness to learn SharePoint and other platforms.
- Strong organizational skills with attention to detail.
- Good written and verbal communication skills.
- Customer service mindset with the ability to anticipate and respond to the needs of executives.
- Ability to prioritize tasks and multitask in a dynamic environment.
- Comfortable handling confidential information with professionalism.
- Willingness to learn quickly and take initiative.
- Ability to work both independently and collaboratively within a team.
Benefits:
- A remote-first working environment with flexible scheduling.
- New hire allowance for setting up your home office and a monthly remote work stipend.
- Paid leave options such as parental leave and caregiver leave.
Similar Jobs
Accounts Receivable Administrative Assistant
Accounts Receivable Admin Assistant managing customer payment follow-up for US clients. Remote role with responsibilities including CRM management and invoice tracking.
Administrative Assistant
Administrative Assistant providing support to the General Counsel and legal team at LSAC. Involving administrative duties, project management, and maintaining confidentiality.
Administrative Coordinator
Administrative Virtual Assistant supporting the Business Partner in a design-build general contracting firm. Managing schedules, emails, and various administrative tasks remotely with flexibility.
Technical Administrative Assistant
Technical Administrative Assistant providing advanced administrative support for Veracity's insurance operations. Engaging in process improvements and managing various administrative tasks efficiently.
All-Round Administrative Assistant
All-Round Administrative Assistant supporting day-to-day operations for an Australian technology services provider. Scheduling, communication, and administrative support for smooth operations.
Administrative Coordinator
Administrative Coordinator managing schedules and communications for UK companies. Supporting day-to-day operations remotely while ensuring efficient workflows from South Africa.
Freelance Administrative Assistant – Executive Assistant
Administrative Assistant/Executive Assistant providing support for business management consulting. Responsible for scheduling, correspondence, and project management in a remote setting.
Project Management, Administrative Assistant – Light Bookkeeping Focus
Virtual Assistant supporting operations for innovative scientific research and development company. Role involves project coordination, admin support, and light bookkeeping.
Administrative Assistant, Latin American Regenerative Ranching and Agriculture
Administrative Assistant performing various administrative tasks for R2A projects in Latin America. Supporting operational processes and communications to ensure project success.
Administrative Coordinator
Administrative Coordinator providing daily operational and administrative support to ensure efficient internal systems in a mission-driven workplace. Serving as a liaison across departments and supporting organizational workflows.
Senior Administrative Assistant, JCC Strategic Initiatives – Operations
Senior Administrative Assistant providing administrative support for JCC Strategic Initiatives & Operations. Managing team communications, facilitating meetings, and collaborating with various stakeholders.
Accounting & Administrative Associate, QuickBooks, US GAAP
Accounting Associate managing bookkeeping and financial reporting for US-based clients. Communicating directly with clients to address inquiries and support operational needs.
Clinical Administrative Specialist
Clinical Administrative Specialist providing back office support for a mental health company via remote telehealth platforms. Verifying eligibility and managing client onboarding and records management.
Administrative Assistant
Administrative Assistant at Succession Resource Group facilitating communication and project management. Supporting client interactions and team collaboration within a succession planning consultancy, primarily in the US.
Accounting, Administrative Coordinator
Administrative & Accounting Assistant coordinating projects for succession planning consulting firm. Ensuring communication efficiency and managing financial records in a fast-paced remote environment.
Administrative Assistant – Coordinator
Coordinate custom order inquiries, manage customer communication, and facilitate order processing efficiently. Play a key role in guiding customers through the custom production pipeline.
Administrative Assistant
Administrative Assistant supporting Executive Directors and managing complex scheduling and operations. Join Amgen to contribute to its mission of serving patients with serious illnesses.
Administrative Assistant
Administrative Assistant Specialist supporting operations at a fully remote engineering consulting firm. Managing administrative tasks and team coordination across various projects and initiatives.
Deployment Workstream Lead – Administrative Specialist, VA EHR
Deployment Workstream Lead managing EHR system implementation for GDIT. Overseeing planning, execution, and coordination of workstreams during deployment phases with diverse stakeholders.
Administrative Assistant
Administrative Assistant providing high-level support to the Marketing Department at Sequoia Ecological Consulting. Responsible for project coordination, document preparation, and operational support for business development activities.